Overview
As mentioned under Transaction Disputes, a Dispute Case gets automatically created once a dispute is opened. The Dispute Case is used to track and reflect the dispute status through the Synctera Console.What Transactions Can Be Disputed?
- Only posted transactions can be disputed, and only if within 120 days from the settlement. A pending transaction cannot be disputed.
- A dispute cannot exceed the amount of the original transaction.
Network Eligibility
Even if a transaction can be disputed, it may not be eligible for a chargeback with the network. In order to be eligible for a chargeback, a transaction must not be processed with a digital wallet token or authenticated using 3DS. The API response will return an object with any network eligibility restrictions:Chargeback Dispute Lifecycle
The chargeback dispute lifecycle involves a series of actions between the issuer and acquirer, which continues until a decision is reached on who is financially responsible for the dispute. The dispute lifecycle is also described in this article.1. Chargeback
Time frame within 120 days of settlement of the transaction.A chargeback is submitted by the issuer when the transaction meets the conditions listed in the reason codes found below.
2. Representment
Time frame within 45 days of chargeback.A representment occurs when the acquiring bank either has evidence to prove that the chargeback does not meet the requirements of the reason code or can provide information that addresses the original reason for the dispute.
3. Pre-arbitration
Time frame within 45 days of representment.Pre-arbitration is the final chance for the issuing bank to provide further evidence that the cardholder should be refunded for their transaction.
Some chargeback reason codes allow for an arbitration case to be filed without the need for pre-arbitration. This will be reflected in the list of available actions on the dispute.
4. Arbitration
Time frame within 75 days of pre-arbitration.In the event that the issuer and acquirer cannot settle on an outcome of the financial responsibility of the transaction, the dispute can be raised to arbitration. Arbitration leaves the decision of who is financially responsible in the hands of third party arbitrators (the card network). Issuers and acquirers generally choose to avoid arbitration as it involves fees as high as $500 or more per case in addition to any other fees associated with the dispute.
Write Offs
In cases where a transaction’s value is lower than the cost of pursuing a dispute or the transaction doesn’t meet eligibility requirements of the network, it can be written off. Once a write off has been created, a provisional credit can be issued if required and no further action is needed.Dispute Networks
Available Networks
From November 2024, most Mastercard transactions will be processed directly through Mastercard (network =MASTERCARD). Other transactions, including Visa transactions, will be processed through Marqeta (network = MARQETA).network field. Depending on the processing network available actions may be limited.
Reason Code
When creating a dispute, the Reason Code is the most critical field in your request. It acts as the formal classification for the claim, signaling to the network exactly why the transaction is being challenged. Selecting the correct code ensures the case is evaluated under the proper network rules and significantly improves the chances of a successful resolution.Selecting a Reason Code
To ensure your dispute meets all technical requirements, please refer to the supported codes in our documentation.View the Codes: Click the link below and ensure the Card Dispute tab is selected in the Body parameters section to see the full list of codes and required documentation.
Card Dispute Lifecycle States
Chargeback Lifecycle
Action History
Available Issuer Actions
Based on the lifecycle state of a dispute a set of available actions will be provided in the response of the dispute. At any point a subsequent action can be taken to either accept financial responsibility of the dispute or continue to pursue the dispute further.Acquirer Actions
Based on the lifecycle state of a dispute a set of actions can be received from the network and will be reflected through the dispute webhooks.Provisional Credits
Provisional credits may be issued to the cardholder as a temporary measure while investigating the dispute. Whether or not a provisional credit is required, is determined by the applicable regulations. The relevant regulations/timelines that apply can be derived from the transaction being disputed by identifying which type of card program the transaction belongs to.To Summarize:
- Regulation E (US) applies to consumer debit transactions - it mandates issuance of provisional credit to the customer account while the dispute is under investigation (within 10 business days for established customers, and within 20 business days for new customers)
- Regulation Z (US) applies to consumer credit transactions - it mandates that a transaction that is under dispute is not included in the outstanding/due balances, and is not included in the available credit balance
- These regulations also have strict timelines around customer notifications, which is ultimately the responsibility of the FinTech - for details, see this article
- There are no specific regulations around commercial transactions
- Card networks also have their own “zero liability” policies (US and CA) - cardholders won’t be held responsible for unauthorized charges made with their card or card information provided they promptly report the issue
- Note that although issuance of provisional credit may not be mandated by regulations, the FinTech may still decide to issue provisional credit

